Nicky Morgan wants to ban work emails after 5pm

In an article in the Telegraph today the education secretary Nicky Morgan referred to the excessive workload that is starting to affect recruitment and retention of teachers.  The message the newspaper chose to focus on was the suggestion that teachers should not be answering emails or marking work after 5pm.

Unfortunately cutting out emails isn’t going to make much difference but she touched upon something that could.  Nicky referred to sharing planning as a way to reduce workload.  Of course teachers will always have to adapt plans to suit the needs of an individual group but it is the idea of working smart where she hits the mark.

Working smart

Be organised.  This sounds like a given but I spent years as an AST working with failing teachers and one of the traits they had in common was an inability to manage their time and workloads.

Bin paperwork – be paperless as far as possible. Store worksheets and marks electronically. Share these with colleagues and use them as a starting point for future lessons.

Plan smart – use peer assessment, self marking and computer marking to help reduce your workload.  Create a departmental marking policy that works to maximise impact rather than trying to tick boxes for Ofsted.  Unfortunately marking is coming under more scrutiny as Ofsted look for effectiveness of teaching over time.  Keep comments brief and give students opportunity to respond to marking – and mark this on the next cycle.  It might sound onerous but it can work to reduce workload once students are trained.

To do lists are closely related to planning.  I keep mine in Outlook – I use tasks and I flag emails for follow-up.  I can access this list wherever I am.  Different people use different systems but find something that works for you.

Have a structure – whether it be for paperwork (I’m probably about 90% paper-free now) or for the files on your computer.  Don’t just drop files on the desktop – it’s easy at the time but you will want them later.

Embrace technology – most teachers use technology now to create worksheets and resources, but create lesson plans electronically. Reuse and share them. I plan on my Outlook calendar – easy to share if I’m out of school as well. Create your diary online and calendar your planning and marking.  Rota in which class books you will mark and when.  SIMS (or your MIS) is your friend – use it to your advantage to log positive and negative behaviour, communication with parents etc.

Be disciplined.  I dread to think of how many hours over the year I’ve spent in the prep room or the staff room chatting.  This has a valuable function in keeping stress levels down, but an hour of PPA time spent marking is an hour earlier you can stop work that evening.

Work as a team.  Primary schools embraced joint planning years ago, secondary schools are starting to catch up with this now.  Divide the workload and spread it out.  Make sure all members of the team are clear in their expectations and responsibilities – for example knowing the deadlines for writing a unit of work and where to save it on the server when done.

Delegate tasks and responsibilities.  Ask the TA with the group to phone a parent and log the call, or ask trusted students to straighten the room at the end of the lesson.  Ask your team members for help with generating ideas, but don’t take on work that isn’t yours.

Learn when to say no and be assertive.  Don’t be afraid to say “I’m sorry I can’t do this tonight – I don’t have time”.  You could follow that up with a comment like “but I’ll have it done before the weekend”.  This also applies to needless paperwork and planning.

Work life balance.  It has been said that you should work to live, not live to work. Whilst teachers love their jobs (or the ones that stay in the profession do!) there is more to life that school.  Switch off, relax and do something else.  I have a long drive that acts as a buffer zone between home and school, and a dog that needs a lot of walking.

There is a lot that teachers can do to help themselves, but we have to accept that teaching isn’t a 9-5 job.  Those that manage to fit their work into those hours are either not doing everything they should or have an alternative career as a time management consultant ahead of them should they tire of teaching.

Have you any suggestions for reducing teacher workload?  Please leave a comment below.